Privacy Policy

1. Who We Are

Wurky is an enterprise workforce management platform operated by Trizan Business Solutions Inc., a company doing business as Wurky. References to “Wurky,” “Trizan,” “we,” “us,” or “our” in this Privacy Policy refer to Trizan Business Solutions Inc. and its Wurky product.

Our platform is accessible at wurky.app. If you have questions about this policy, you can contact us at [email protected] or [email protected].

2. Scope of This Policy

This Privacy Policy applies to all visitors and registered users of the Wurky platform at wurky.app, including:

• Job seekers browsing or applying for jobs
• Employers and HR professionals using Wurky to manage their workforce
• Employees accessing the Wurky employee portal
• Anyone using or interacting with any Wurky service

3. Information We Collect

3.1 Information You Provide Directly

• Account information: First name, last name, email address, password (hashed), phone number
• Profile information: Job title, department, company, profile photo (avatar), bio, and other profile fields you choose to complete
• Employment data: Start/end dates, salary information, PTO balances, performance reviews, and other HR records entered by you or your employer
• Documents: Resumes, offer letters, contracts, and any other files you upload to the platform
• Messages & communications: Content of messages sent through the platform’s internal messaging system
• Job applications: Application data, cover letters, and application status
• Support tickets & bug reports: Issue descriptions, contact information, and supporting details you provide

3.2 Information Collected Automatically

• Usage data: Pages visited, features used, and actions taken within the platform
• Technical data: IP address, browser type and version, operating system, device type, and referring URLs
• Session data: Login timestamps and session duration
• Cookies: We use functional cookies and local storage tokens to maintain your session. We do not use third-party advertising cookies.

3.3 Information From Third Parties

We may receive information about you from your employer if they have registered your account on your behalf, or from other users of the platform in connection with employment records, reviews, or messages.

4. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain the Wurky platform
• Create and manage your account, including authentication and access control
• Process job applications and connect job seekers with employers
• Facilitate HR operations such as onboarding, payroll records, performance management, and benefits administration
• Send transactional notifications (e.g., new messages, application status updates, ticket responses)
• Respond to your support requests and bug reports
• Improve and debug the platform
• Ensure the security of the platform and prevent fraud or abuse
• Comply with applicable legal obligations

We do not use your personal information for targeted advertising, and we do not sell, rent, or share your personal information with third-party advertisers.

5. Legal Bases for Processing (GDPR)

If you are located in the European Economic Area (EEA) or United Kingdom, we process your personal data under the following legal bases:

• Contract performance: Processing necessary to provide the services you have requested
• Legitimate interests: Security monitoring, fraud prevention, and platform improvement
• Consent: Where you have given us explicit consent (e.g., optional profile information)
• Legal obligation: Where processing is required to comply with law

6. Data Sharing and Disclosure

We may share your information in the following circumstances:

• With your employer: If your account is associated with a company on Wurky, authorized administrators at that company may have access to your profile and employment records relevant to your employment relationship.
• With platform administrators: Trizan platform administrators (super admins) have access to platform-wide data for operations, security, and support purposes.
• Service providers: We may share data with trusted third-party vendors who help us operate the platform (e.g., hosting providers), subject to confidentiality agreements.
• Legal requirements: We may disclose information if required to do so by law, court order, or governmental authority.
• Business transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify users of any such change.
• With your consent: We may share information for any other purpose with your explicit consent.

7. Data Retention

We retain your personal information for as long as your account is active or as needed to provide our services. Specifically:

• Account data: Retained while your account is active and for up to 12 months following account deletion
• Employment records: Retained while the employment relationship is active and for the period required by applicable employment laws (typically 7 years)
• Support tickets and bug reports: Retained for 24 months for operational and improvement purposes
• Uploaded files: Retained until deleted by you or an authorized administrator, or until account deletion

You may request deletion of your personal data at any time (see Section 10 below).

8. Data Security

We implement reasonable technical and organizational measures to protect your information, including:

• Password hashing using industry-standard algorithms (bcrypt)
• JWT-based authentication with token expiry
• Access controls limiting data access to authorized roles
• HTTPS encryption for all data in transit
• Rate limiting and abuse prevention
• Authenticated access required for sensitive uploaded files

While we strive to protect your information, no method of electronic transmission or storage is 100% secure. We encourage you to use a strong, unique password and to contact us immediately if you believe your account has been compromised.

9. Cookies and Tracking Technologies

Wurky uses the following types of storage technologies:

• Authentication tokens (localStorage): We store your JWT session token in your browser’s localStorage to maintain your logged-in session. This is essential for platform functionality.
• Session preferences: We may store lightweight preferences (e.g., UI settings) in localStorage.

We do not use third-party tracking cookies, advertising pixels, or analytics services that track you across other websites.

10. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data (“right to be forgotten”)
• Portability: Request your data in a machine-readable format
• Objection: Object to certain types of processing, including processing based on legitimate interests
• Restriction: Request that we restrict processing of your data in certain circumstances
• Withdraw consent: Where processing is based on consent, you may withdraw consent at any time

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days. Some rights may be limited where we have legitimate legal or contractual grounds to retain data.

11. Children’s Privacy

Wurky is not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you believe we have inadvertently collected such information, please contact us immediately at [email protected] and we will take steps to delete it.

12. International Data Transfers

Wurky is operated by Trizan Business Solutions Inc. Your information may be stored and processed in the country where our servers are located. If you access the platform from outside that jurisdiction, please be aware that your data may be transferred across international borders. We take steps to ensure appropriate safeguards are in place for such transfers.

13. Third-Party Links

The Wurky platform may contain links to third-party websites (e.g., employer websites, Trizan.com). This Privacy Policy does not apply to third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

14. Beta Platform Disclaimer

Wurky is currently in public beta. During this period, features may change and data handling practices may be updated. We will notify users of material changes to this Privacy Policy with reasonable advance notice. We also recommend not storing highly sensitive data that is not required for testing during the beta period.

15. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date at the top of this page and, for material changes, provide a more prominent notice (such as an in-platform notification or email). Your continued use of the platform following notice of changes constitutes your acceptance of the updated policy.

16. Contact Us